Career Center

Fiscal Specialist 1 - Eagle Store

About Eastern Washington University:
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.

Easterns 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the states second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelors and masters degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 masters degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.

Tribal Land Acknowledgement

Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place-the knowledge that comes from the land.

Job Summary:

• Eastern Washington University is currently seeking a Fiscal Specialist 1. This position is responsible to accurately process and maintain EWU Eagle Store accounts payables, accounts receivables, and cash control. Responsible for the management of third-party student accounts. Maintain organized records and provide reporting of data. Offer quality customer service, and support the front-end operations of the store.
• The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 11 paid holidays (adjusted accordingly), tuition waiver benefit and more!

Required Qualifications:

• High school diploma or GED certificate
• 2 years of experience in fiscal record keeping, accounting, bookkeeping, or similar
• 2 years of customer service
• Ability to effectively manage multiple priorities, paying attention to detail, and producing desired results
• Working knowledge of cash handling principles and practices
• Working knowledge of Microsoft Word (Word, Excel, etc.) and Google Docs
• Effectively communicates through both oral and written channels
• Interpersonal skills to work within a diverse community
• Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility and/or diversity.

Preferred Qualifications:


Other Skills and Abilities:


Job Duties:
% of Time: 30
Responsibility / Duty: Accounts Payable

• Coordinate accounts payable functions, including vendor maintenance, invoice preparation, reviewing invoice retail extensions, and correct departmental coding
• Work with Eagle Store buyers to coordinate timely and accurate payments to vendors
• Review vendor statements and maintain timely payments
• Serve as a resource to other employees regarding accounts payable and other related areas
• Verify accuracy of purchase orders, post invoices in MBS, and prepares invoices for payment
• Track credit balances
• Maintain organized filing system
• Reconcile freight bills, monitor freight costs, and post freight charges monthly
• Reconcile procurement card statements

Essential Function Indicator: Yes


% of Time: 25
Responsibility / Duty: Accounts Receivable

• Work with third party vendors for authorizations and billing
• Prepare and send quarterly invoices to third party vendors
• Prepare, balance, and process Journal Vouchers and Juploads for payments on account
• Maintain account records

Essential Function Indicator: Yes


% of Time: 25
Responsibility / Duty: Cash Controls

• Receive, record, and process checks (commissions, credit memos, pay-ins, etc.)
• Collect, verify, and deposit Eagle Store revenues
• Balance monies to sales register reports and prepare bank deposit
• Maintain revenue records
• Maintain security procedures required for safety of funds, manage change fund and cash drawers
• Record and monitor Eagle Store gift cards
• Prepare, compile, and provide fiscal reports for monthly, quarterly, and annual reconciliation

Essential Function Indicator: Yes


% of Time: 20
Responsibility / Duty: Customer Service and store operations

• Assist third party students with textbook and supply needs; order, track, and record purchases
• Order store-use supplies
• May be purchasing agent for 1-2 departments
• Provide customer service and assist in sales transactions at the POS terminal
• Assist cashiers with problems, questions, and customer needs
• Problem solve POS issues
• Open and close store when needed.
• Assists in the maintenance of inventory records and taking physical inventory
• Assist the Director as requested
• Perform related duties as assigned

Essential Function Indicator: Yes



Conditions of Employment:

• This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value; as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
• This position is covered by the Washington Federation of State Employees Collective Bargaining Agreement.
• All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
  • COVID-19 Vaccination and Exemption Information link: https://inside.ewu.edu/hr/
  
  
  

Salary Information: Range 40 - $39,732 - $51,600 - DOE
Salary range is effective as of 7/1/2022

Posting Date: 06/09/2022
Open Until Further Notice: No
Closing Date: 6/26/2022
Screening to Begin: 06/27/2022

Special Instructions to Applicants:
Submit your application materials through our online applications portal provided below. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.

To apply, visit https://jobs.hr.ewu.edu/postings/8763

EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.








Copyright 2022 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-88c42cc2ccfd05468ff23cf20a85b55a