Career Center

A higher degree of healthcare.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.

UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

Become part of our team, and join our mission to make life healthier for everyone in our community.

UWMC Radiology Support Services has an outstanding opportunity for a Patient Care Coordinator (Part-Time, Temporary/Hourly, Day Shifts). The Patient Care Coordinator coordinates and provides patient, nurse, and provider support, answers telephones, pre-registers patients, obtains prior imaging, facilitates insurance authorization, and schedules clinic appointments and invasive Radiology procedures. This position is an onsite position at UW-Montlake campus.

RESPONSIBILITIES INCLUDE:

• Work independently under the general direction of a physician or their designee.
• Use ability to triage medical information in a specific medical or surgical specialty.
• Uses effective oral and written communication with a variety of healthcare professionals, patients and their advocates, hospital and clinic personnel both at UWMC and other medical facilities, representatives of insurance companies, and other organizations related to the healthcare industry.
• Request interpreters as appropriate for appointments, admissions, and surgeries.
• Use a variety of computer systems such as REG/ADT, EPIC, Pathways Healthcare Scheduling (PHS), ORCA/Mindscape, One Health Port, Microsoft products
• Maintain knowledge of billing and medical record documentation requirements, diagnostic tests and procedures, and specialized pre-procedure instructions with guidelines set by the department or clinic Chairperson or Medical Director.
• Review registration data such as demographic, insurance, referral, next of kin, etc., and, update online or provide information to appropriate personnel so an update may be done.
• Provide clinic charges for visit types, procedures, and surgeries to patients or prospective patients to the clinic.  May provide estimated charges based on plan of care for purpose of patient deposits when patient is determined to be self-pay. This is done in conjunction with Financial Services and under the direction of the PCC Manager, clinic Manager/Department Administrator.
• Contact review organizations and insurance companies to ensure prior approval requirements are met before patients enter the system such as pre-authorization and referrals; present necessary medical information such as history, diagnosis, prognosis, and length of stay prior to admissions; provide specific medical information to financial services to maximize reimbursement to the hospital and physicians.
• Act as a liaison between patients, consulting physician, referring physician, or outside agency to coordinate patient appointments, admission, or surgery. Will coordinate the exchange of information either written or verbally before and after patients are seen.
• Coordinate anesthesia
• Obtain all necessary medical records, diagnostic studies, pathology items, etc., that are needed for patient care.
• Coordinate patient's entry into the system to include the availability of necessary records, coordination of tests, procedures and appointments with all hospital departments.
• Assist in scheduling new patient appointments by triaging to appropriate department and physician.
• Enter appointment information in online appointment system.
• Complete A 49 for all planned hospital admissions and follow up with Admitting, Financial Counseling and Utilization Review, as necessary.
• Coordinate pre-admission tests and procedures.
• Schedule and ensure pre-anesthesia works-ups are completed
• Coordinate the direct transfer of patients from outside hospitals to UWMC with physicians, medical staff, and Admitting.
• Communicate any cancellations or changes to Admitting, Financial Counseling and medical staff.    
• Act as liaison between patient, physicians, OR, nurses, other clinics, nursing units, Admitting, Financial Counseling, blood bank, lab, Radiology, OT, PT, Prosthetics, etc., for the purpose of coordinating all pre-op planning and preparation.
• Communicate pre-op planning and preparation to patient.
• Request necessary surgical equipment, tools, supplies, devices, and implants (will supply necessary info for custom implants).
• Schedule, reschedule, and cancel surgeries in PHS system. Will monitor case order day prior to surgery and make any necessary changes; manage OR block time.
•Complete surgery packet.
• Assist with discharge from clinic or hospital by providing follow-up appointments, arranging transportation, and attending hospital discharge rounds.
• Schedule post-surgery diagnostic procedures and follow-up patient appointments.
• Other duties as assigned.

Requirements:
Bachelor's Degree in a medically related or public relations field AND TWO years of experience in a tertiary patient care setting involving interaction with a variety of medical services, contact with patients and families, interaction with physicians, and proficiency in medical terminology OR equivalent education/experience.