The Administrative Assistant provides support to the Accounting Assistant and serves as the front desk point-of-contact for all Business Office visitors and provides administrative support to the Associate Vice President for Finance and all areas of the Business Office. This position also provides excellent customer service to the PLU community and general public in addition to performing a variety of general office functions. This position reports to the Accounting Manager.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Assist in processing expense transfer memos, prepare journal entries and input into Banner Finance.
Assist with the administrative functions of the university’s Corporate Credit Card Program, including training individual cardholders, liaisons, and approvers on the specific duties required by each level of responsibility.
Provide support to Accounting Assistant, including balancing of cash vault, bank deposits and change orders.
Review and process all incoming Travel Expense vouchers for accuracy and timely reimbursement.
Review all incoming Payment Request Forms and vendor invoices for proper coding, authorized signatures, and payee federal tax identification number. Determine if requirement for supporting documentation has been met, as appropriate.
Create vendor purchase orders (POs) in Banner, as authorized by departments, submit for signature of Associate Vice President for Finance, and distribute PO copies, as appropriate.
Assist with routine student account matters, directing inquiries to appropriate staff.
Distribute incoming mail.
Assist with scheduling of meetings and reserving office space for Business office staff.
Prepare and maintain standard Business Office documents and forms.
Order and maintain inventory of Business Office supplies and printed materials.
Distribute student payroll checks, student refunds, A/P checks designated for pick-up, and coordinate the completion of direct deposit forms for student and non-employee payees.
Perform other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of and commitment to diversity, equity, and inclusion.
Excellent communication skills, both oral and written.
Ability to promote a warm and welcoming office work environment.
Ability to work independently as well as in a team environment.
Ability to prioritize and respond to customer and team needs.
Ability to cross-train in other areas and fill in readily where needed.
Excellent organizational, interpersonal, and customer service skills.
Ability to complete detail-oriented tasks on a timely basis.
High degree of accuracy and attention to detail.
Commitment to the mission, philosophy, and values of PLU.
Proficient with Microsoft Excel and Word.
Associate’s degree in Accounting or related field.
PLU offers an excellent benefits package including tuition remission for employees and their dependents, retirement plan, medical, dental, paid vacation, major holidays off, and many other great university benefits.
1. 1.5 years of administrative experience. Related education may substitute for some experience. 2. Customer service experience. 3. High school diploma or GED. 4. Finalist applicants must satisfactorily complete pre-employment credit and background checks.
Additional Salary Information: DOE + excellent benefits.
Pacific Lutheran University is a private university located in Tacoma, Washington. The university is home to approximately 3,200 students pursuing undergraduate and graduate degrees. Through its seven schools: Humanities, Natural Sciences, Social Sciences, Arts& Communication, Business, Education and Kinesiology, and Nursing, Pacific Lutheran offers more classes and more opportunities than most liberal arts colleges. Students have the opportunity to work close-up and hands –on with professors and classmates. Professors at Pacific Lutheran not only serve as mentors who help students discover the professional opportunities in academic fields, but as colleagues who work side- by -side with students on research and creative projects. Pacific Lutheran seeks to educate students for lives of thoughtful inquiry, service, leadership, and care- for other people, for their communities, and for the earth.