Columbia Basin College ("CBC" or the "College") seeks a Fiscal Specialist 1 to provide fiscal support to the Accounting Services Department by applying financial management principles to assigned work. This position maintains fiscal systems, reviews fiscal activity for compliance with federal and state regulations and exercises independent judgment in problem resolution. The Fiscal Specialist 1 reports to the Assistant Director for Accounts Receivable & Accounts Payable.
Closing Date: Open Until Filled (First consideration closes June 4, 2017 at 11:59 PM Pacific Time)
Maintain and modify student accounts in accordance with CBC procedures; establish charges to accounts as needed and reconcile transactions to accounting reports when appropriate; authorize and transmit charge card information;
Verify, process and reconcile cash receipts and check/cash/credit card composition to the Financial Management System (FMS) cashiering session and the bank's merchant services system; complete daily cash recap report;
Receive and verify deposits from other departments and payment website; prepare and verify bank deposits daily; serve as custodian of college cash assets under direct control such as deposits awaiting delivery to the bank, cashiering tills and petty cash funds;
Perform duties to collect student accounts in a timely manner according to CBC procedures and state and federal collection and bankruptcy regulations;
Prepare, audit and verify student statements for accurate information and disburse for payment;
Process non-sufficient funds checks and pursue collection of balances due and assess proper fees; communicate CBC collection policies and procedures to students and public;
Maintain and manage systems used to monitor and reconcile the College's Student Tuition Payment Plan (STEPP), including timely collection from students;
Review and verify credit balances on student accounts; investigate and process refunds as appropriate; interpret and communicate CBC refund policy to students and public; determine refund exceptions and coordinate adjustments with Registrar;
Research and process returns to Title IV, refunds and adjustments to Financial Aid programs in compliance with federal financial aid regulations, verifying accuracy and completeness of calculations and dates;
Coordinate, verify, and input Bookstore deposits into the FMS system; establish and pay bookstore quarterly scholarship charges upon receiving invoices from bookstore and verify scholarship dollars authorized by financial aid;
Coordinate with State Board for Community and Technical Colleges and schedule the report that provides information for 1098-T processing;
Coordinate the issuance of public notices related to job functions such as tuition due dates and available payment methods and policies, advertisement of the STEPP plan and gift certificates;
Assist with formal collection procedures, summary information and analysis of records and reports; exercise independent judgment in resolving payment issues between students, collection agency and CBC while maintaining compliance with state and institutional policies and regulations;
Recommend improved procedures for preparation of fiscal reports; and
Perform other duties as assigned.
High school diploma or equivalent; and
Three (3) years of fiscal record keeping experience.
Skills & Abilities:
Analytical Skills: Synthesize complex or diverse information; collect and research data; use intuition and experience to complement data; design work flows and procedures;
Cultural Competence: Accept cultural differences between people; effectively communicate information to culturally diverse staff, students and the community; ability to suspend own biases and prejudices in order to be nonjudgmental; awareness of own background and experiences and how they influence attitudes;
Customer Service Skills: Manage difficult or emotional customer situations; respond promptly to customer needs; solicit customer feedback to improve service; respond to requests for service and assistance; and meet commitments;
Oral Communication Skills: Ability to speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings;
Written Communication Skills: Write clearly and informatively; edit work for spelling and grammar; vary writing style to meet needs; present numerical data effectively; able to read and interpret written information;
Problem Solving Skills: Identify and resolve problems in a timely manner; gather and analyze information skillfully; develop alternative solutions; work well in group problem solving situations; use reason even when dealing with emotional topics;
Professionalism: Ability to approach others in a tactful manner; react well under pressure; treat others with respect and consideration regardless of their status or position; accept responsibility for own actions; follow through on commitments;
Quality: Demonstrate accuracy and thoroughness; look for ways to improve and promote quality; apply feedback to improve performance; monitor own work to ensure quality; and
Technical Skills: Assess own strengths and weaknesses; pursue training and development opportunities; strive to continuously build knowledge and skills; share expertise with others.
CBC is an Equal Opportunity Employer and operates under an Affirmative Action Plan, in accordance with applicable state and federal laws and regulations. CBC reaffirms its policy of equal opportunity regardless of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability or status as a disabled veteran or Vietnam era veteran. This policy applies to all programs and facilities, including, but not limited to, admissions, educational programs, and employment. Discrimination is prohibited by state and federal laws and regulations, as well as the College policy. Coordination of the compliance efforts of CBC with respect to equal opportunity and disability accommodation regulations is under the direction of Camilla Glatt, Vice President of Human Resources and Legal Affairs, telephone 509-542-5548.
CBC complies with the American with Disabilities Act and Washington's Law Against Discrimination. Applicants with disabilities who require assistance with the recruitment process may contact 509-542-4740 or leave a TYY/TDD message at 509-546-0400 by the application closing date.
Columbia Basin College (CBC) serves the citizens of Benton and Franklin counties in Washington state with two-year associate degrees for transfer to a four-year university, and applied degrees for workforce employment. CBC also provides one-year certificates and basic skills for those pursuing a GED or high school diploma. CBC serves approximately 7,000-8,000 students each quarter.Columbia Basin... College now offers bachelor degrees in Nursing, Project Management, Applied Management, Cyber Security, Information Technology, and Dental Hygiene. These bachelor degrees are in direct response to the needs of our community. As a result of community needs, Columbia Basin College has recently opened our new state of the art Social Sciences and World Languages Center at the Pasco campus.In July 2017, CBC will open its second, four-story Health Science Center in Richland. In addition to training CBC healthcare professionals, the Wortman Medical Science Center will also be a functional medical clinic as part of Kadlec Regional Medical Center’s family medicine residency program.CBC will open a student housing facility in September. This first phase will house 125 students.Columbia Basin College continues its rich tradition of meeting our community's needs with a dynamic faculty, state-of-the-art facilities, and a diverse student body from all walks of life.