***This listing is for 2 full-time, classified permanent openings. We also have ongoing needs for part-time hourly Fiscal Specialists.
Shoreline Community College is dedicated to inclusive excellence in teaching and learning, student success, and community engagement. Shoreline serves the educational, workforce, and cultural needs of our diverse students and communities through the core themes of educational attainment and student success, program excellence, community engagement, access and diversity, and College stewardship. Shoreline Community College is a place of open inquiry and learning, with a campus that models ideals set out in our Community Standard*. We are committed to upholding a culture of free expression, as well as maintaining a supportive and respectful learning and working environment for all.
The Financial Services department is responsible for recording, reporting and accounting for cash flow transactions. This department has key roles and responsibilities, including accounts receivable, support of purchasing services, financial reporting, and maintaining financial records and controls. We strive to provide excellent service to all students, staff and community.
Under the general direction of the Fiscal Specialist Supervisor, this position performs fiscally related tasks that involve receiving, distributing, transferring and accounting for funds. This position also serves customers during regular shifts at the front desk of the cashiering office, depending on daily and seasonal demand and acts in support of purchasing processes.
Job duties include the following:
Compute and balance financial transactions; receive cash, checks and credit card payment; make change and issue computerized or manual receipts; maintain records of funds received, distributed and transferred; balance and prepare bank deposits; maintain and enforce security procedures to ensure safety of funds
Assist students, parents, staff, faculty and community members in person, over the phone and by email. Research, interpret, decide and answer a wide variety of questions and concerns involving complex programs
Process scholarships received, deposit checks, notify students, disburse funds, maintain manual ledgers, and reconcile accounts
Administer accounts receivable for third-party funders; prepare and maintain manual and computer generated billings; establish awards in computerized accounting system; monitor, collect, reconcile and perform preparation of management reports
Issue change funds for revenue generating events; explain related policies and procedures and provide training as needed; monitor return of items and perform reconciliation of deposits
Establish files and filing systems and perform research as requested by management
Act as backup for purchasing and procurement, including ongoing support of the program
Administer the college’s payment plan program.
Process and pay invoices and other payment documents.
Other duties of a similar nature and level as assigned.
REQUIRED EDUCATION & EXPERIENCE:
Three (3) years of fiscal record keeping experience OR equivalent education/experience
Microsoft Office Access, Excel, Outlook, PowerPoint and Word programs
Policies and procedures in the Office of Financial Management's State Administrative and Accounting Manual
HP3000 and/or computerized accounting/budget systems
Fostering a climate of equity and belonging through multicultural awareness and competence
Time management, organization, and ability to meet competing deadlines/priorities
Entering and/or retrieving data accurately in computerized record keeping systems
Ability to accurately and at a moderate speed use a 10-key calculator and type on a computer keyboard
Handling difficult and sensitive situations, using sound independent judgment within College/legal guidelines
Writing/editing/proofreading clear and concise materials resulting in effective oral and written communication with individuals inside and/or outside of the College
Establishing/maintaining effective working relationships at all organizational levels
Ability to work with a diverse group of students, staff, and the public in a friendly, courteous and helpful manner
TO APPLY: please visit www.shoreline.edu/hr for more information and application steps. At this time, we accept only submissions made through Shoreline CC's HR website. We look forward to seeing your application!
About Shoreline Community College
Shoreline is a comprehensive community college offering excellent academic, professional/technical and work force training programs to meet the lifelong learning needs of its global community. Located on 83 acres just 10 miles north of downtown Seattle, Shoreline is situated among native evergreens with a campus full of brilliant colors during spring, summer and fall seasons. The surrounding areas, known nationally for their recreational and cultural opportunities, add to the diversity of academic life for each student and employee at the College.