This position applies principles of financial management to perform the fiscal day-to-day operations and transactions that support Student Union and Recreation Center (SURC) Club Accounting, Club Senate, Student Academic Senate, Student Life, and three point-of-sale locations: Recreation Center Access Control, Outdoor Pursuits & Rentals. Independently provides instructional support and guidance regarding funding processes, documentation requirements, funds requests, use of funds, and payout requirements to students, staff, and administrators.
Serves as a primary contact for students and departments receiving funding from SAS, S&A, Academic Senate, Club Senate, Sport Clubs, Undergraduate Studies, and private club funds.
Student Funding Requests - Trains and coordinates with newly elected student government members to ensure ASCWU-BOD funding policies and procedures are implemented correctly each fall and attend student government meetings as needed - Provides training and guidance to students, clubs, and staff on university policy and documentation requirements regarding use of funds, application process for funds, travel, and reimbursement requirements - Utilizes knowledge of policies and procedures that govern multiple funds to process Club, S&A Committee, Graduate Studies, Sport Clubs, Student Academic Senate, and Club Senate reimbursements to review and approve funding packets, ensure documentation requirements are met, and all awards are dispersed correctly - Assists students with online travel authorizations, Club Intent to Travel online form, and expense vouchers - Tracks and reconciles funding awards and journal funds among clearing accounts and funding sources
Recreation Center Access Control, Outdoor Pursuits & Rentals - Advises the Coordinator, Fitness & Membership Services, the Coordinator, Outdoor Pursuits when evaluating procedures to minimize risk and maximize cash control and accountability - Performs fiscal support, including sales tax research and Fusion software set-up, implementation of new procedures to meet audit requirements, and assist customers with documentation for tax purposes - Utilizes accounting and program registration modules in Fusion software to manage the revenue activities of University Recreation and OPR. Extracts and compiles daily sales and general ledger reports from Fusion Software - Posts adjustments and refunds to customer accounts in the Fusion system and in the Safari system for student accounts once proper authorizations are in place - Prepares, verifies, and processes deposits and journal voucher spreadsheets and post revenue figures to the PeopleSoft financial system - Troubleshoots, documents, tracks, and corrects errors discovered during the reconciliation process with the input and authorization of Recreation and OPR staff - Reconciles Daily Banking for two University accounts for POS journals, misc deposits, and club revenue deposits - Tracks and processes transactions for Camp C-Woo, Intramural Sports Sports Club transactions in spreadsheets, journals, and works with Student Financial Services to ensure charges and credits are posted - Tracks payroll deduction forms, processes Rec requested refunds for deductions, and coordinates with Payroll and Student Financial Services to stop deductions and initiate refunds - Reconciles and verifies daily deposits and revenues from the point of sale locations - Sets up daily starting cash, provide extra change and supplies, maintain drop and change safes - Prepares cash box and start cash for special event revenue collections
Student Clubs and Club Window: - Dispense funds to authorized users and/or student clubs - Meet with clubs as requested to provide fundraising information and guidance - Prepare cash box and start cash for special event revenue collections - Monitor and replenish petty cash and change tills and process cash transactions from multiple petty cash funds - Communicate with ASCWU-BOD Vice President for Clubs & Organizations, the Club Senate, Treasurer, the ASCWU-BOD Vice President for Academic Affairs, and the ASCWU-BOD Vice President for Equity and Community Service to ensure club recognition and other club policies and procedures are properly set up and followed - Attend Club Senate meetings and /or Student Academic Senate meetings when requested and deliver presentations to Club Senate as necessary to communicate policies, procedures, processes, and requirements - Review and approve club recognition forms, set up new club accounts, and coordinate signature approval documentation with Scheduling - Facilitate motor pool authorization and catering processes for student clubs and orgs - Interact with Scheduling Center staff to authorize/verify availability of funds for clubs to reserve campus space and rent equipment - Track travel itineraries for clubs, including sports clubs, update travel logs, and email instructions for travel authorizations and vouchers - Maintain Club ledgers, facilitate reconciling Student Club accounts to FMS on a monthly basis - Interact with individuals authorized for club financial transactions, which may include university employees serving as club advisers or other CWU staff that are associated with club activities - Guide club representatives as they prepare appropriate forms for club business transactions - Process club deposits and withdrawals, sign off on club transactions. - Provide direction and resources for club event coordinators to ensure appropriate cash handling, internal controls, and reconciliation of cash. - Create deposits and journals for cash transactions/or posts journals for Ellensburg and Westside clubs in compliance with policies regulating cash handling to ensure appropriate processing, internal controls, and segregation of duties - Evaluate and follow procedures to minimize risk and maximize cash control and accountability - Communicate regularly with Accounts Payable and Student Accounts staff and Internal Audit staff - Provide customer service at the reception counter
Other Fiscal Support - Prepare deposits and post revenue for misc events including Monday Movies and Ware Fair - Maintain dept pro-card, order office supplies, and reconcile pro-card - Create, load, and post journals for SURC tenants including Scheduling, Publicity, Rec Center, CDSJ, & CLCE - Provide CDSJ fiscal support including monthly budget reconciliation - Provide ECLC fiscal support including requisitions, pro-card reconciliations, Office Depot purchases and act as back up for budget reconciliations - Reconcile posted ECLC charges, credits, and contracts on customer Safari account - Assigns and checks work and provides training. May provide feedback to supervisor to assist with work assignments and job performance. - Order club forms, paper, and copier supplies - Other duties as assigned
Training and/or experience demonstrating the ability to independently perform financial related activities such as: petty cash, travel, accounts payable, accounts receivables, journal entries, auditing, analysis, budgeting, purchasing, and reconciliations.
Experience using enterprise accounting/financial management system
Experience interpreting and applying regulations or policies associated with financial transactions.
Experience or training that demonstrates the ability to use Excel, Word, e-mail and/or similar software applications to produce written correspondence, create and maintain spreadsheets, and receive and respond to e-mail inquiries, tasks, etc.
Strong customer service background
Excellent oral and written communication skills
Ability to exercise independent judgment
Ability to perform multiple tasks accurately while working under time pressure and multiple deadlines
OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.
Bachelor's degree in accounting or related field or five years of experience in business or accounting related field
Cash handling experience
Training and/or experience demonstrating the ability to read and apply rules and regulations regarding fiscal transaction associated with higher education.
Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines and work schedules.
Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
Commitment to Diversity: Recognizes the value of diversity and helps create environment that supports and embraces diversity.
Pay, Benefits, & Work Schedule
Salary: $2778/month with periodic increases up to $3612/month
Working Conditions: This position works in an indoor office environment with frequent in-person interactions. This position does require sitting for periods of time using repetitive arm, hand and finger movements. Some amount of mobility is required in order to meet the physical demands of the job such as retrieving files, responding to customers, and attending meetings. Occasional evening hours and/or weekend hours may be required to support special events or attend instructional meetings.
Benefits : CWU offers a comprehensive benefits package including medical and dental insurance, retirement and optional savings plans, life and disability insurance, along with vacation and sick leave plans depending on employment classification. For additional information please visit: http://www.cwu.edu/hr/benefits-0
How To Apply
To apply for this position, you must complete the on-line application and attach:
A detailed cover letter clearly demonstrating how your education and experience: (a) meet the required (and, as applicable, preferred) qualifications, and (b) demonstrate the ability to perform the responsibilities as described by the posting;
Resume including work history, education, training; and
Contact information for three professional references.
Screening Begins: May 17, 2018
**Priority will be given to applications received by the screening date. Incomplete applications will not be considered.
Please contact Human Resources at firstname.lastname@example.org or 509-963-1202 if you require technical assistance with the on-line application process.
Conditions of Employment
Prior to employment, final candidate(s) will be required to submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.
Located in historic Ellensburg, Washington, Central Washington University is a public four-year university. Home to over 10,000 students, Central has a commitment to hands-on learning and discovery, which takes students beyond the limits of the classroom and books. Central prepares students to become well-educated citizens who are ready for high-demand careers in the workforce and offers over 150 undergraduate majors as well as graduate studies programs and research. To prepare and enable students to succeed in a global economy, Central partners with over 30 colleges and universities around the world.CWU is an Affirmative Action/Equal Opportunity Employer/Title IX/Veteran/Disability Employer.