FT; Monday - Friday, 8:00am - 5:00pm. Occasional evenings and weekends may be required.
The Business and Records Coordinator serves as the financial manager of the Wang Center team. Primary responsibilities include overseeing and coordinating the business functions and record-keeping related to Study Away. This includes financial planning and monitoring of all Wang Center accounts, assisting in registration and transcript processing, liaising with Student Financial Services and the Business Office on matters related to student financial aid, gift aid, and payments, expense planning, and accounting for study away programs as well as Wang Center purchase card administration. Reports to the Executive Director of the Wang Center.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
· Coordinate Wang Center study abroad program budgets as well as operating and restricted funds under the direction of the Executive Director.
· Manage payments of invoices for study away programs and sign on all other Wang Center invoices and payments as presented.
· Register and bill all study away students and initiate adjustments to student accounts.
· Process program application fees, deposits, and reimbursements.
· Bill home institutions or organizations and process payments for all visiting student accounts on PLU semester programs.
· Support the processing of grade reports and assignment of credit information for all study away students, including visiting students.
· Assist in the financial reconciling of study away programs as assigned.
· Manage the Wang Center purchase cards and Bank of America Works reconciliation processes.
· Support short-term program manager in program development and faculty support.
· Manage grants and special program accounts.
· In the capacity of financial manager, may be called upon to provide off-hours emergency support.
· Management of organization’s records.
· Perform other duties as assigned.
KNOWLEDGE, SKILLS, & ABILITIES:
· Knowledge of and commitment to the Wang Center and PLU’s global education mission.
· Ability to work effectively with faculty, students, and staff in a higher education setting.
· Effective financial monitoring and management skills.
· Excellent analytical, verbal, written, interpersonal, and communication skills.
· Excellent time management, attention to detail, and organizational skills.
· Ability to utilize critical thinking and be systems-oriented.
· Ability to be a proactive self-starter while managing multiple projects.
· Sensitivity to the concerns and needs of diverse student populations.
· Ability to work both independently and collaboratively in a fast-paced team-environment.
· Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint), Terra Dotta, and Banner.
Pacific Lutheran University is a private university located in Tacoma, Washington. The university is home to approximately 3,200 students pursuing undergraduate and graduate degrees. Through its seven schools: Humanities, Natural Sciences, Social Sciences, Arts& Communication, Business, Education and Kinesiology, and Nursing, Pacific Lutheran offers more classes and more opportunities than most liberal arts colleges. Students have the opportunity to work close-up and hands –on with professors and classmates. Professors at Pacific Lutheran not only serve as mentors who help students discover the professional opportunities in academic fields, but as colleagues who work side- by -side with students on research and creative projects. Pacific Lutheran seeks to educate students for lives of thoughtful inquiry, service, leadership, and care- for other people, for their communities, and for the earth.