Work Schedule: FT; Mon – Fri, 8:00am – 5:00pm. Occasional weekends may be required.
General Description: The Wang Center Business and Records Coordinator serves as a member of the Wang Center team. Primary responsibility entails supporting the Wang Center’s mission through the oversight and coordination of the business functions of Study Away. This includes financial planning and monitoring of all Wang Center accounts, registration and transcript processing, liaising with Student Services on matters related to student financial aid, gift aid, and payments, supporting faculty and students with expense planning and accounting for short-term programs and Wang Center Research grants as well as Wang Center purchase card administration. Reports to the Executive Director of the Wang Center.
Essential Functions and Responsibilities:
Coordinate Wang Center study abroad program budgets as well as operating and restricted funds under the direction of the Executive Director.
Manage payments of invoices for approved programs and signs on all other Wang Center invoices and payments as presented.
Register and bill all study away students and initiate adjustments to student accounts.
Process program application fees, deposits and reimbursements.
Bill home institutions or organizations and process payments for all visiting student accounts on PLU semester programs.
Process grade reports and assignment of credit information for all study away students, including visiting students.
Support staff in financial reconciling, logistical management, and student advising.
Manage the Wang Center purchase cards and Bank of America Works reconciliation processes.
Support short-term program manager in program development and faculty support.
Provide business and financial support to recipients of Wang Grants. Manage the Global Scholar Award program and award distribution.
In the capacity of budget manager may be called upon to provide off-hours emergency support.
Perform other duties as assigned.
Knowledge, Skills, and Abilities:
Knowledge of and commitment to the Wang Center and PLU’s global education mission.
Ability to work effectively with faculty, students and staff in a higher education setting.
Effective financial monitoring and management skills.
Excellent verbal, written and interpersonal communication skills.
Excellent time management, attention to detail, and organizational skills.
Cross-cultural awareness and sensitivity.
Ability to be a proactive, self-starter while managing multiple projects.
Sensitivity to the concerns and needs of diverse student populations.
Ability to work both independently and collaboratively in fast-paced team-environment.
Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Banner.
3 years administrative experience, preferably in an educational setting.
Experience in financial monitoring and management.
High School Diploma or GED.
Finalist candidates must satisfactorily complete pre-employment background check.
PLU offers an excellent benefits package including tuition remission for employees and their dependents, retirement plan, medical, dental, paid vacation, major holidays off, and many other great university benefits.
Additional Salary Information: DOE + excellent benefits
Pacific Lutheran University is a private university located in Tacoma, Washington. The university is home to approximately 3,200 students pursuing undergraduate and graduate degrees. Through its seven schools: Humanities, Natural Sciences, Social Sciences, Arts& Communication, Business, Education and Kinesiology, and Nursing, Pacific Lutheran offers more classes and more opportunities than most l...iberal arts colleges. Students have the opportunity to work close-up and hands –on with professors and classmates. Professors at Pacific Lutheran not only serve as mentors who help students discover the professional opportunities in academic fields, but as colleagues who work side- by -side with students on research and creative projects. Pacific Lutheran seeks to educate students for lives of thoughtful inquiry, service, leadership, and care- for other people, for their communities, and for the earth.